T & C’s – Kinnaird Campers

TERMS AND CONDITIONS?

THE SMALL PRINT

As with all rentals, there are some Terms and Conditions that need to be met for you to hire our campervan. These are in place to protect both parties.

Driver Qualification

Hire of our camper van is subject to the hirer(main driver) and additional drivers meeting the following conditions;

Must be between the ages of 21 and 70.
Must have held a full driving licence for a minimum of 2 years.
Must hold a driving licence with entitlement to drive vehicles up to 3500kg MGVW.
Holders of a UK driving licence must be able to produce a DVLA access code.
Must not have any physical or mental defects or infirmities or any other medical condition that is required to be disclosed to the license issuing authority.
Must not have had any insurance declined, policy cancelled or renewal refused.
Must not have any more than 6 points on their licence for minor offences such as speeding.
Must not have been disqualified from driving within the last 5 years
Must not have been convicted of any offences relating to endorsement codes DD, DR,
Must not be connected in Hawking or general dealing (market trader, merchant, second-hand dealer, etc…).
Must not be a scrap merchant, vehicle dismantler or breaker.
Must not be wholly or partly engaged in professional entertainment or professional sports person.
Must not be a jockey or person connected with racing of any sort.
Must not be involved in professional gambling (other than as a clerical worker).
Must not be an undergraduate or student under 25 years of age.
Must not have been involved in more than one accident in the past 3 years whilst driving and may require referral if costs exceeded £5,000.
Must not be Foreign Service Personnel other than a person holding a full valid UK or EU driving licence for 2 or more years.
Hirers with licences issued in the EU, EEA, Australia, and New Zealand and over 25 years with a minimum 2 years driving experience. Other licence holders may be considered on a case-by-case basis and may require additional costs and security deposit.

Insurance cover

Fully comprehensive insurance cover is included for the hirer of the Campervan/Vehicle providing the hirer meets the conditions as set out in Section 1 – Driver Qualification.

There may be 2 additional drivers added to the rental agreement at no extra cost, provided the additional driver(s) meets the conditions as set out in Section 1 – Driver Qualification.

The insurance only covers damage to the exterior of the vehicle in the event of any accident with a 3rd party or property and excludes ‘roof damage’ which is deemed as wilful negligence.
Interior furniture and fittings as well as any additional item included under the terms of the Rental Agreement are not covered for any loss or damage, these items will be charged at a cost of replacement and any related costs associated with the replacement.
The insurance is only valid for the period shown on the Rental Agreement. Any return later than that shown on the Rental Agreement or allowing a person that has not been named on the Rental Agreement to drive, will invalidate the insurance cover, and constitute a traffic offence under the Road Traffic Act in which the driver and/or hirer will be liable to prosecution. In the event of the insurance being invalidated, the hirer/driver accepts that they are liable in full for any damage to the vehicle, personal injuries, third party property as well as any other related liabilities after the expiration time of the insurance cover. An additional surcharge will also be applied to the hirer at a rate of £50 per hour for the first 3 hours or part thereof and the balance of the security deposit thereafter. Any additional cost incurred by Kinnaird Campers will also be re-charged in addition to the surcharge.
In the event that it is discovered that the hirer/driver does not meet the criteria set out in Section 1 – Driver Qualification, the insurance cover will be invalidated and Kinnaird Campers Ltd will hold the hirer responsible for all fines, losses, damages, and other costs.
In the event that any of the criteria set out in Section 1 – Driver Qualification has an insurance surcharge applied, the hirer agrees they will bear this additional expense.
The hirer shall be responsible for any and all of Kinnaird Campers uninsured losses which may arise as a result of the hire.

During the period of hire, the hirer/drivers agrees that the Vehicle shall not be:

Driven outside of Scotland, England or Wales unless given express permission and paid any relevant insurance charges.
Driven in a manner that is not cautious, prudent, or normal, or which could cause damage.
Driven on any unsealed or unauthorised roads or in an area that is designated as prohibited.
Driven on any beaches or in any salt water.
Driven by a person that is deemed to be unfit to drive through consumption of alcohol or drugs or where the legal limit of the blood alcohol level has been exceeded.
Driven by any person(s) not being named on the Rental Agreement at the commencement of the hire.
Driven by any person who has given a fictitious or false name.
Left unattended while being unlocked.
Left with the keys in any area of the vehicle.
Used for travel to rock festivals or unauthorised sporting events.
Used for any illegal purpose or for any speed trials, race, rally, or contest.
Used to propel or tow any vehicle or trailer.
Used to carry any passengers or property for hire or reward.
Used to carry volatile liquids, gasses, explosives or other corrosive or inflammable material.
Otherwise in accordance with the terms as stated and agreed under this Rental Agreement.

During the period of hire, the hirer is responsible for the following-

Keeping the vehicle under their control throughout the hire period.
Ensuring the vehicle is locked when unattended.
Keeping the keys safe at all times. All costs to replace lost or damaged keys will be the responsibility of the hirer. 1 set of keys is given to the hirer at the start of the rental. Duplication of the vehicle keys is expressly prohibited.

In the event of more than one claim being presented, the hirer accepts that they are liable for the excess amount for each and every incident.

Claims involving 3rd parties also have the excess payable until re-imbursement has been received from the 3rd party insurers after which time the amount will be returned Kinnaird Campers Ltd cannot be held responsible for the time that insurance claims take to be settled.

Bookings

Enquiries can be made using the online enquiry form on the website, by email to info@kinnairdcampers.com or by calling +44 (0) 1324 274016

A £250 non-refundable deposit will be required to confirm all bookings. Deposits will be deducted from the total hire charge providing the rental start date is more than 8 weeks away, otherwise the full hire amount will be due.

Amounts less than £200 will be payable in full at the time of booking.
If a selected vehicle or selected dates are no longer available, alternatives will be offered before confirming the booking.
A booking is only confirmed once the customer has received a booking confirmation.
All outstanding hire balances must be paid no later than 30 days prior to collection. If a booking is not paid in this time, it will be cancelled and all deposits will be non-refundable.
Payment of the booking deposit states that you have read and agree to all the terms and conditions as stated herein.
All payments for rentals must be paid by credit/debit card, bank transfer.
Any changes to the rental booking including changing dates or vehicle type will be charged at our discretion
All payments are made in GBP.

The customer must inform Kinnaird Campers if they wish to take the campervan/vehicle off of mainland UK and pay the additional charge for doing so.

Northern Ireland – £5.00 per day
Republic of Ireland – £7.50 per day
Continental Europe – £150 (minimum 7 days, maximum 15 days hire, must have a minimum of 14 days’ notice prior to rental start date). Up to 30 days may be arranged subject to insurance approval and any additional costs paid. We cannot cover any periods over 30 days.

Cancellations

In the event of a cancellation by Kinnaird Campers , the full paid amount will be refunded.

In the event of a cancellation by the customer, the following fees will apply-

More than 4 weeks before the start date of the hire – loss of deposit
Between 2 and 4 weeks before the start date of the hire – 50% of total hire charge
Two weeks or less or in the event of a no-show – 100% of total hire charge

All cancellations must be submitted in writing to ryan@kinnairdcampers.com

It is strongly advised that hirers take out their own insurance against any unavoidable cancellation.

Collection

The collection of the vehicle is strictly between 2pm and 4pm. (we will try to get on the road earlier subject to availability) This is to allow for cleaning and preparation from the previous hire.

On collection of the campervan/vehicle, the hirer and any additional driver must present the following:

Driving licence held for a minimum of 2 years – photo card must be present.
If a UK resident, 2 utility bills or bank statements dated within 3 months prior to the start date of the rental in their name and a DVLA check code.
If an international customer, a passport and 2 utility bills or bank statements dated within 3 months prior to the start date of the rental in their name.
Credit or debit card in hirer’s name for the stated security deposit.

Failure to supply the required documents will be deemed as the customer no longer wishes to rent the vehicle and there will be no refund due.

The hirer accepts liability for all drivers of the vehicle/campervan and it is their responsibility to ensure that no one other than those stated on the rental agreement, having met the driver eligibility requirements as stated by the insurance company, are permitted to drive.

The hirer acknowledges delivery of the vehicle and the contents free from any defect or damage and complete other than as specified by Kinnaird Campers. The hirer is advised to check the vehicle thoroughly before leaving the hire depot and any existing damage is recorded on the signed Vehicle Condition Report.

Kinnaird Campers will endeavour to have your vehicle ready for the collection time stated, however, are unable to guarantee that it will be ready due to unforeseen operational issues. In the event that the vehicle is not ready at the stated collection time, Kinnaird Campers Ltd are under no obligation to offer any refunds or a revised return time nor any compensation for pre-booked ferries/events etc. The vehicle must still be returned at the stated time.

Vehicle keys and control. The hirer will be issued with one set of keys at the start of the rental, it is the hirers responsibility to ensure they are kept safe at all times.

The hirer is responsible for ensuring that seatbelts are worn by all passengers in the manner they were designed for.

Kinnaird Campers Ltd will not be responsible for any third-party damages or claims in connection with or as a consequence of any accident or breakdown.

Every effort is made to ensure the hire vehicle is in a roadworthy and safe condition before the commencement of the hire. The company shall not be liable for any consequences arising from any defects or mechanical failure of the vehicle which all reasonable precautions have been taken to prevent such occurrences.

The vehicle is provided with a full tank of fuel; it is the hirer’s responsibility to refuel the vehicle while on hire and prior to returning to Kinnaird Campers Ltd.

A gas cylinder and a spare are supplied with the vehicle. In the unlikely event that additional gas is required, then please purchase it and retain your receipt. Kinnaird Campers Ltd will refund the purchase of 1 additional gas cylinder to the max value of £35.

The hirer is responsible for checking the oil and water levels of the engine on a daily basis and any other necessary vehicle components such as, tyre pressures/condition etc.

The hirer is responsible for the payment of any toll road charges as defined by the toll road authority.

The hirer is responsible for the payment of any fines and liabilities from Roaf Traffic act contraventions.

Substitution

Kinnaird Campers Ltd will do everything to provide the vehicle/campervan as booked, however, in any instances out with our control, we reserve the right to offer a substitute vehicle subject to all the terms and conditions of the agreement. If the substitute vehicle is in a lower tariff, the difference of the rental costs will be refunded, if it is in the same or higher tariff, there will be no refund and also no additional charge.

Kinnaird Campers Ltd will not be held liable for any additional costs that may arise due to the substitution of the vehicle/campervan, this includes but is not limited to ferry crossings, campsite fees etc.

Security deposit

On collection of the vehicle/campervan, a security deposit equal to the amount shown under Rental Rates and Fees is required by credit or debit card. These funds will be pre-authorised and will only be accessed in the event of the vehicle/campervan not being returned in the same condition that it was rented in.

In the event that the conditions are not acceptable, the following charges will apply:

Issue	Cost
Fridge/Cupboards not emptied	£25
Unemptied/Dirty toilet cassette	£150
Unclean habitation area	£50
Smoking	Loss of full security deposit equal to the amount shown under Rental Rates and Fees

Late Return

£50 per hour or part thereof for the first 3 hours then balance of the security deposit thereafter, together with any additional cost incurred by Kinnaird Campers Ltd.

Any damages/breakages found during the vehicle return inspection will be charged accordingly with an administration fee of £25.

Any parking, speeding or other actions that contravene the Road Traffic Act, that include but are not limited to bus lane contraventions, driving through traffic lights while they are at red or any other endorsable citation will be charged at £25 per contravention for administration purposes, this applies whether on public or private land.
All payments are made in GBP, Kinnaird Campers cannot be held liable for any fluctuations in the exchange rate or for any charges applied by the payment provider.
The security deposit will be held in case of any incidents with the campervan/vehicle. In the event of an incident occurring, the security deposit will be retained immediately and a further authorisation will be required for the rental to continue.

Breakdown

All vehicles/campervans supplied by Kinnaird Campers Ltd are checked prior to the start of each rental. It is the hirer’s responsibility to check the oil, water, and tyres on a daily basis to reduce the risk of breakdowns.

In the event of a mechanical breakdown, please contact the appropriate breakdown service for the vehicle.

In the event of a breakdown, Kinnaird Campers must be made aware of any breakdown at the earliest convenience either by telephone to +44 (0) 1324 274016 or by email at ryan@kinnairdcampers.com

Kinnaird Campers Ltd will reimburse the hirer for reasonable costs incurred up to £50 which must have a valid receipt provided on return. Any costs over £50 must be authorised by Kinnaird Campers Ltd prior to the expenditure. Any costs not authorised will be at the expense of the customer.

Kinnaird Campers Ltd will not be held liable for any additional costs incurred for hotels, replacement vehicles or consequential expenses as a result of any breakdown.

Any breakdown that is deemed to be operator error, for instance, leaving the vehicle headlights on causing the vehicle battery to go flat, will be at the cost of the customer.

In the event a breakdown is caused by mis-fuelling, the hirer is liable for all costs incurred including draining and flushing the fuel system, any engine parts including seals that need replaced including the relevant labour charge due to the mis-fuelling along with a full tank of fuel.

Accidents

In the event of the vehicle being involved in an accident, however small, the full details must be filled out on an Accident Report Form which is included in the vehicle with a diagram drawn on the back of the white copy.

The hirer participates as an insured driver under a comprehensive vehicle insurance policy.

The hirer agrees further to protect the interest of Kinnaird Campers Ltd and the insurance company in the event of an accident during the hire term by:

Notifying the police immediately if there is property damage or if people are injured and in order to determine fault for insurance purposes.
Not admitting any guilt or liability.
Obtaining Insurance Certificate details from any driver you hold responsible for causing the accident and giving such details to anyone that similarly holds you responsible.
Obtaining names and addresses of witnesses.
Not abandoning the vehicle without adequate provisions for safely guarding and securing same.
Notifying Kinnaird Campers Ltd immediately of any loss or damage occurring to the vehicle and of any fault. Please indicate if the vehicle is not roadworthy or is liable to cause danger to any person or property.
The vehicle should not be used until the damage has been repaired, corrected and fault determined.

The hirer is liable for any and all of the following

overhead roof and poptop damage however caused.
damage caused by reversing into an object.
All incidents related to tyres including punctures are the hirer’s responsibility.
Responsibility for damage to the contents of the vehicle while on hire lies with the hirer.
Personal possessions are not covered. The company shall not be liable for loss or damage to any property left, stored, or transported by the hirer or any other person in the vehicle either before or after the return to Kinnaird Campers Ltd. The hirer hereby agrees to hold the company harmless from and indemnify Kinnaird Campers Ltd against all claims based upon or arising out of such loss or damage. Hirers are strongly advised to take out holiday insurance.

Damage to the vehicle

In the event that the campervan/vehicle is returned with damage, the cost will be charged at the retail price of the part plus the labour fee for fitting the replacement part.

Any damage to the bodywork will be sent to the body shop for assessment prior to the charge being made.
If damage has occurred to the roof section, (the roof considered to be any area above the level of the windscreen) will be charged at the full cost of repair out with the terms of the insurance, damage to this area is considered negligent and as such is not covered by the insurance, these repairs can be in excess of £3500.
In the event that charges, including damage repairs and replacement exceed the level of security deposit paid, you will be charged any additional sum to cover this excess and that sum which will be due immediately at the end of the hire.
Any damage to the engine due to the fluids not being checked regularly or due to filling with incorrect fuel will be charged at the full cost of the repairs plus loss of use.

Return of vehicle

The vehicle must be returned between 9am and 11am as shown on the rental agreement, failure to return at the specified time will incur a charge of £50 per hour for the first 3 hours or part thereof after which the full security deposit will be chargeable.

There is no refund for returning earlier.
On return, the vehicle will be given an initial check over to look for any apparent damage or missing articles, a full check will be carried out during the cleaning process. Any issues including cleanliness, damage, missing items, fuel etc, will be communicated prior to the charge being taken and an invoice supplied showing the costs of repair/replacement.
The security deposit will be returned within 7 days of the return of the vehicle less any charges as noted.
Please ensure that you have refuelled prior to returning otherwise refuelling will be charged at £1.50 per litre plus £25 admin fee.
Providing there are no issues found when the vehicle has been checked, the security deposit will be released within 7 days. Once this has been processed, we have no control over the time it will take to appear back in your account. If you have not received it within 28 days after your return date, please contact us and we will assist where we can.

Pets

Kinnaird Campers welcome well-behaved dogs into our hire campervan/vehicles. The additional cost for a pet is £50. It is the responsibility of the hirer to ensure that any dog travelling in one of our vehicles/campervans is properly restrained and that any soft furnishings are covered.

Kinnaird Campers ltd must be advised at the time of booking if a dog will be included in the party. We will not accept any pets on the day of collection of the campervan/vehicle that have not been disclosed in the booking. This will result in the cancellation of the booking and full payment will still be due.

It is the hirer’s responsibility to ensure that the vehicle is returned in the same condition and that any paw prints have been removed from furnishings.

Damage caused by pets will be charged at the full repair price.

Smoking

Smoking is strictly forbidden inside the vehicle, even with the windows open. Any infringement of this rule will result in forfeit of your full security deposit.

Availability

Although every effort is made to ensure that the reserved vehicle is available, at times due to operational issues out with our control, a suitable replacement is available. However, there may be circumstances where it is not possible for us to honour a reservation in which case all payments received by the company will be reimbursed Kinnaird Campers Ltd will not be held liable for any additional costs incurred.

Changes to Terms and Conditions

We reserve the right to alter the rates and conditions at any time. We also reserve the right to refuse or cancel a hire to any person without warning or explanation. Additions to, or alterations of the terms of this agreement shall be null and void unless agreed upon in writing by all concerned parties.

Data use

All customer details held by Kinnaird Campers Ltd will only be used for the purposes of any rentals and will not be passed to any 3rd party unless it is directly connected to a rental, for example, the police, insurance company or for the processing of any charge notices that are received by the company.